Executive Assistant, Office of the CEO at Falcon X

About the Role

You will serve as the dedicated Executive Assistant to the CEO of FalconX, working as a pivotal member of the Office of the CEO and collaborating closely with the Chief of Staff team. In this hybrid arrangement based in New York City, you’ll manage complex calendars, anticipate executive needs, coordinate high-level travel and stakeholder engagements, and support strategic initiatives that shape the company’s future.

Key Responsibilities

• Provide comprehensive support to the CEO including managing complex schedules, prioritizing tasks and optimizing productivity.

• Assist the Chief of Staff with strategic initiatives and key project execution.

• Manage detailed travel arrangements and expense processes for the CEO.

• Facilitate internal and external stakeholder engagement by preparing agendas, scheduling meetings, following up on action items.

• Develop and implement best practices in executive support and continuously improve operational excellence.

Requirements & Qualifications

• Bachelor’s degree in business administration, communications, or related field.

• 7+ years of experience in administrative support roles at a senior level, with significant executive/C-Suite exposure.

• Exceptional organizational and time-management skills; ability to work independently and as part of a team.

• Excellent communication and interpersonal proficiency.

• High proficiency with Google Workspace and other productivity tools.